Koffler Arts is Hiring: Communications and Outreach Coordinator

Koffler Arts is Hiring: Communications and Outreach Coordinator

Salary: $42,000 to $47,000 in keeping with experience 

Location: Toronto, ON. Hybrid, in-office and work from home flexibility. 

Position: Full-Time

Deadline: November 18, 2024 5:00 PM EDT 

Koffler Arts is a multi-disciplinary cultural platform that explores critical ideas and concerns of our time through exhibitions, live performance, literary events, publications and digital initiatives. We examine complex issues through transformative art experiences that stimulate intercultural dialogue and position Jewish identity in conversation with diverse perspectives and global voices. 

Koffler Arts is committed to equity, diversity and accessibility in the workplace and welcomes and encourages applications from Indigenous, Black and racialized peoples, people who identify as 2SLGBTQ+, women and non-binary people, and persons with disabilities. To request any access solutions that you may require to participate in the application and recruitment process, please contact admin@kofflerarts.org. 

Reporting to the Director of External Relations and Head of Artistic Engagement, the Communications and Outreach Coordinator is a key member of the Koffler Arts team, coordinating communications plans, outreach activities, and public programming. 

 

In collaboration with the Director of External Relations:

• Coordinate exhibition openings, including compiling invitation lists and sending out key information to partners

• Manage social media accounts, presence and postings 

• Manage general inquiries inboxes, responding to questions about exhibitions, events/programs, and group visits (see below)

• Coordinate with the Director of External Relations to ensure messaging is in line with Koffler Arts style, voice, etc.

• Design promotion materials for artistic engagement activities 

• Update the Koffler Arts website as well as online event boards with key information about exhibitions and events/programs 

• Create accounts receivable and/or submit accounts payable invoices related to events/programs and track budgets 

• Coordinate with photographers and videographers to book dates and receive files in a timely manner

• Other communications duties as assigned

 

In collaboration with the Head of Artistic Engagement: 

• Seek out new partnerships, nurture relationships, and reach out to community members to promote Koffler Arts exhibitions, events/programs, and additional campaigns 

• Promote group visits to K-12 schools, colleges/universities, community groups, clubs and organisations from diverse sectors, houses of worship (synagogues, churches, etc.), summer camps, etc. across the GTA

• Monitor email inquiries, providing information and confirming tours

• Ensure group visits are on the calendar with designated staff/volunteer tour leader; lead select group visits

• Contribute to research and development of Educator/Family Guide content and artistic engagements

• Coordinate select programs from conception to completion including both smaller- and larger-scale programs and events.

• Draft Letters of Agreement for event/program presenters and process paperwork for fees/honoraria and reimbursements

• Assist the Head of Artistic Engagement with photography, videography and/or audio recording of select programs; arrange for professional photographers/videographers for select events/programs

• Collate attendance/statistical data for group visits and artistic engagements including quantitative (numbers and demographics) and, when possible, qualitative data (testimonials)

• Other duties related to outreach and promotion as assigned

 

Skills, Interests and Qualifications: 

• University degree, college diploma, or equivalent experience in the arts or education

• Interest in contemporary visual art, performing arts, and literary arts 

• Knowledge of Google Suite (including Gmail, Docs, and Sheets), Adobe Creative Suite, Mailchimp, and Eventbrite. Experience with Google Analytics 4 is an asset. 

• Social media savvy

• The capacity to work independently and collaboratively with a small team with wide-ranging responsibilities, including coordinating multiple projects concurrently 

• Excellent written and verbal communication skills

• Commitment to positive visitor experience 

• Comfortable with public speaking and interest in leading exhibition tours

• Experience conducting research using a broad range of resources

• Flexibility, adaptability, eagerness to roll up sleeves and get things done

• Punctuality, reporting on time and prepared to perform duties

• A desire to be a key part of an adventuresome arts organisation

Please submit your cover letter and resume as one .PDF document to admin@kofflerarts.org. 

Application deadline is November 18th.